Accounting Assistant I/II

• Implements and maintains internal accounting for Accounts Payable function, policies and procedures to ensure adherence to the agency’s guidelines.
• Reviews accounts payable invoices, employee reimbursements and purchasing card statements for required approvals, accuracy and completeness and compliance with Water Authority guidelines; works with departments and vendors to resolve discrepancies and invoicing issues; makes adjusting journal entries to correct errors identified; reconciles monthly vendor statements.
• Reconciles and prepares periodic check runs.
• Compiles and prepares periodic financial schedules and reports such as the Sales and Use Tax Report, Lobbyist report, Annual Employee Expenditures report, Fuel Tax report and SB542 report.
• Assists in generating and mailing annual vendor 1099s.
• Prepares year-end accrual entries based upon unpaid invoices; notifies Purchasing of open purchase orders to be carried forward into the next fiscal year.
• Performs monthly reconciliations of assigned accounts.
• Participates in a variety of departmental tasks for cross-training purposes.

For further details regarding the duties and responsibilities, and qualification guidelines for this class specification, please click on the following links: Accounting Assistant I / Accounting Assistant II

The Water Authority has embraced a hybrid work schedule to offer employees flexibility and work-life balance. This position offers the option to telework 3-4 days per week, with an onsite presence required for 1-2 days each week. Employees authorized to telework must be able to report to Water Authority facilities as needed, depending on the operational needs of the department and/or area of assignment. Additionally, employees assigned to work at the Kearny Mesa office work a 9/80 schedule, where the entire facility is closed every other Friday. The successful candidate may be required to work primarily onsite before establishing a hybrid work schedule to learn the position’s responsibilities and to ensure completion of work assignments and meeting deadlines.

The qualification guidelines generally describe the knowledge and ability required to enter the job in order to successfully perform the assigned duties. Any combination of experience and training that would provide the required knowledge, skills and abilities will be considered.

Accounting Assistant I:  Equivalent to the completion of the twelfth grade supplemented by one year of experience performing financial or statistical recordkeeping duties.

Accounting Assistant II:  Equivalent to the completion of the twelfth grade supplemented by two years of experience performing financial or statistical recordkeeping duties.

To be considered for this position, please submit an employment application and supplemental questionnaire by Sunday, December 8, 2024, at 11:59 p.m. This recruitment will close on December 8, 2024 or upon the receipt of 100 applications. Resumes will not be accepted in lieu of a completed application and supplemental questionnaire.

All applications and supplemental questionnaires will be evaluated in relation to the criteria outlined in this job announcement. The selection process may consist of an appraisal interview, writing exercise, and/or other appropriate screening devices.

Tentative Exam Schedule
Application Deadline:  December 8, 2024
Written Exam:  December 18, 2024
Interviews: Expect to interview during the week of January 6, 2025