Utilities Administrator

  • Mission Support Positions
  • Office and Administrative Support
  • Poway, CA

Website City of Poway

Utilities Administrator
$92,932 – $112,957 Annually 


Click here to apply!


On July 20, 2021, the Poway City Council approved a new six year Salary & Benefits Plan between the City of Poway and the Management/Confidential Employee Group. The person hired for the Utilities Administrator position will receive a $7,500 stipend after hire, prorated based on the start date in the current fiscal year. The six year Salary & Benefit Plan also includes a 3% wage increase in July 2023 and 5% wage increases in each of the final three years of the Salary & Benefit Plan.

The City of Poway’s Public Works Department is pleased to present an exciting opportunity for an experienced professional in the water or wastewater resource management industry! We are currently recruiting for a Utilities Administrator to assist the water and wastewater utilities divisions with major projects, regulatory reporting and requirements, contract management, budget preparation and administration, and public outreach. Our ideal candidate is a resourceful self-starter; has excellent organizational, written and oral communications skills, as well as experience completing complex research projects; and understands the intricacies of water and wastewater resource management.

This job posting will remain active until filled; but don’t wait, the first review of applications will be August 15! 

Under general direction and in close coordination with the Assistant Director of Public Works for Utilities, the Utilities Administrator plans, coordinates and supervises the activities and operations of assigned programs and duties.  The Utilities Administrator provides recommendations, support and assistance to the Public Works Director and Assistant Director of Public Works for Utilities; accomplishes a wide array of administrative projects and tasks; negotiates and administers various contracts, including vendor and inter-agency contracts such as wastewater transportation and treatment, and reclaimed water; performs budgetary, fiscal, organizational, and administrative studies; develops programmatic frameworks and supports staff with program administration; plans, develops, coordinates and implements the City’s internal and external water conservation efforts; ensures regulatory compliance for assigned duties; coordinates water resource management activities with outside organizations and governmental agencies, supports Public Works CIP water/wastewater programs and projects, and performs related work as required.


The incumbent in this position receives general direction from the assigned supervisor and may exercise direct and general supervision over assigned staff.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

  • Provides recommendations, support and assistance to the Assistant Director of Public Works for Utilities as it relates to the Utilities divisions, particularly in regulatory compliant procedures and program development, implementation and maintenance.
  • Negotiates, manages and administers complex contracts for compliance with terms; as needed, supervises field inspections to monitor contract work in progress for City contract services; plans, coordinates, and estimates contract terms and conditions and develops contracts accordingly.
  • Plans, develops, coordinates and implements the City’s internal and external water conservation efforts; ensures regulatory compliance for assigned duties.
  • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned areas.
  • Supervises and/or prepare administrative analyses, studies, surveys, and research projects regarding City and departmental practices, procedures, and operations.
  • Oversee the implementation of goals, objectives, policies, and priorities for various Utilities programs including Fats, Oils and Grease (FOG), cross connection, manhole rehabilitation, preventative maintenance programs, safety and regulatory compliance etc. This includes development and implementation of a long-term plan; recommending and administering policies and procedures; and ensuring adherence to Federal, State and local environment regulations.
  • Plans, organizes, oversees, and directs all aspects of assigned programs, including legal and regulatory compliance; coordinates with the public, private businesses, and governmental agencies regarding the program as needed.
  • May exercise direct and general supervision over assigned staff.
  • Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; identifies opportunities for improvement and makes recommendations to the Assistant Director of Public Works for Utilities.
  • Participates in the development, administration and oversight of program budgets.
  • Prioritizes and allocates available resources; reviews and evaluates service delivery, makes recommendations for improvement, and ensures maximum effective service provision.
  • Plans, organizes, and oversees special projects that require coordination with and direction of contract consultants; administers the contract and monitors allocated funds.
  • Develops and executes detailed program marketing plans, including reviewing, proposing, and developing program literature and outreach materials; coordinates the production of these materials and oversees their distribution.
  • Coordinates program administration with local and state agencies as needed.
  • Attends meetings conducted by regulatory agencies, outside agencies, districts, and cities. Provides summary, updates and meeting notes to Assistant Director of Public Works for Utilities and/or the Director of Public Works.
  • Maintains accurate meeting notes, records and files; develops storage of records and retention schedules.
  • Conducts a variety of analytical and operational studies regarding programmatic activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval.
  • Monitors changes in regulations and technology that may affect operations; recommends and implements policy and procedural changes after approval.
  • Attendance and punctuality that is observant of scheduled hours on a regular basis.
    Performs other duties as assigned.

Minimum Requirements/License or Certificates Required 

Five years of professional-level budgetary, programmatic, special projects, or related administrative support experience; at least two years of which must be in water/wastewater resource management.

A Bachelor’s Degree or equivalent education (i.e., minimum completed California units = 120 semester/180 quarter) from an accredited educational institution with major coursework in business or public administration, environmental studies, public relations, or a related field.


Click here to apply!

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