Administrative Assistant (Temporary, Part-Time)

SUMMARY

Valley Center Municipal Water District is seeking a qualified candidate to fill the temporary, part-time position of Administrative Assistant I. Under immediate supervision, incumbents perform a variety of routine to difficult administrative, office support, customer service, and records management functions in support of the District’s Finance Department. Incumbents will maintain and edit a variety of documents ranging from general correspondence to reports and spreadsheets, maintain databases, and perform related duties as assigned.

KEY DUTIES AND RESPONSIBILITIES

Composes and types correspondence, reports, forms and specialized documents from drafts, notes, dictated tapes, or brief instructions using word processing or other software; proofreads and checks printed material for accuracy, completeness, compliance with policies, and correct English usage including grammar, punctuation and spelling; enters, edits, and retrieves data and prepares reports from on-line or personal computer system following established formats. Prepares and updates a variety of reports which may require arithmetic calculations and consolidating data from several sources; researches and compiles information; maintains records and processes forms such as attendance, purchase requisitions and work orders. Provides administrative support for managers, supervisors, and staff, which includes: establish and maintain office files; operate standard office equipment, including personal or mainframe computers; open and distribute mail, process outgoing mail; make travel arrangements; maintain general office supplies and review requisition forms to ensure receipt of ordered supplies; receive or refer office equipment repair requests to appropriate staff or vendor. May also provide assistance to other departments as necessary. (A more detailed job description can be found on the District’s website http://www.valleycenterwater.org/Jobs).

QUALIFICATION GUIDELINES

Knowledge of: Standard office administrative practices and procedures, including business writing and the operation of standard office equipment; principles and practices of record keeping; methods and techniques of generating reports and preparing business communication; correct English usage, including spelling, grammar, punctuation and vocabulary; modern equipment and communications tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to: Provide varied secretarial, clerical and office administrative assistance to department staff; organize and maintain office files; compose routine correspondence from brief instructions; maintain accurate records and files; make accurate arithmetic calculations in cashier and banking activities; use initiative and sound judgment within established guidelines; operate standard office equipment, including the accurate use of Microsoft Office business software (Word, Excel, PowerPoint); understand and carry out oral and written instructions; type accurately at a rate of 50 words per minute from printed copy; communicate clearly and concisely, and, establish and maintain effective working relationships with other employees and those contacted in the course of the work.

EDUCATION, EXPERIENCE, LICENSES AND CERTIFICATIONS

Education: Equivalent to a High School Diploma.

Experience: A minimum of one year of general office experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements: California Class C Driver’s License

PHYSICAL DEMANDS & WORK ENVIRONMENT

Physical Demands: While performing the duties of this job, an incumbent is regularly required to sit, talk or hear, in person and by telephone; use hands repetitively to operate finger, handle, or feel standard office equipment; and reach with hands and harms. Incumbent is frequently required to walk, stand, kneel and bend and lift up to 25 pounds. Specific vision abilities required by this position includes close vision and the ability to adjust focus to computer monitors and other standard office equipment.

Work Environment: Incumbents are not substantially exposed to adverse environmental conditions. Work is performed mostly in office settings. The noise level is usually quiet to moderate.

APPLICATION PROCEDURE

A District Application is required for consideration for this position and is available online at www.valleycenterwater.org or at our District office located at 29300 Valley Center Road, Valley Center. Office hours are 7:00am to 4:30pm Monday – Thursday and 7:30am to 4:00pm on Friday. Resumes will not be accepted in lieu of a completed District application. Please direct any questions to John Marchetta at (760) 735-4525. Completed applications can be emailed directly to jobs@vcmwd.org.

The provisions of this notice do not constitute an expressed or implied contract. Any provision in this notice may be modified or revoked without notice. Persons selected for employment will be required to take, and pass, a pre-employment physical, drug screen and background check. They will also be required to present documents establishing qualifications, personal identity and the legal right to work in the United States. The District makes reasonable accommodations for the disabled. If candidates require special arrangements to participate in the interview process, they should state their needs when invited to participate in an oral panel interview. Valley Center Municipal Water District is an Equal Opportunity Employer