Asset Management Administrator

About Oceanside’s Water Utilities Department & Position Summary

The Oceanside Water Utilities Department is an innovative and forward-looking organization whose goal is to ensure ongoing access to safe and affordable drinking water, reliable wastewater collection and treatment services, and environmental sustainability by maintaining top talent, resource resiliency, dependability, and system efficiency.

The Department is recruiting for an Asset Management Administrator with expertise in Computerized Maintenance Management Systems (CMMS) to support the department’s efforts in tracking and maintaining critical infrastructure. The Asset Management Administrator is responsible for overseeing and advancing the City’s utility asset management program for water, wastewater, recycled water, and advanced water purification systems. This position administers the CMMS platform; ensures the accuracy and reliability of asset data; develops preventive and predictive maintenance programs; prepares analytical reports to support capital planning; and works closely with engineering, operations, field maintenance, and GIS staff to implement consistent practices across the Water Utilities Department. The role requires strong analytical skills, technical aptitude with asset management systems, and the ability to work collaboratively across divisions to support data-driven decision-making and long-term infrastructure reliability.

We are seeking a professional who understands the nuances of maintaining infrastructure in a public utility setting, has experience with asset management platforms such as Central Square Technologies EAM (formerly Lucity), Cityworks, Cartograph, Maximo or similar platform and is comfortable working with teams across multiple disciplines to align asset tracking of water and wastewater infrastructure with long-term maintenance and capital improvement planning strategies.

You should be excited about this opportunity because you will…

Have a Meaningful Impactby building a modern, data-driven asset management program that improves system reliability, reduces failures, and supports long-term utility planning for the City of Oceanside.

Work in a Collaborative Team alongside operators, GIS specialists, field crews, engineers, and leadership to strengthen how the City manages critical water, wastewater, recycled water, and pure water assets.

Grow Professionally by leading CMMS enhancements, integrating GIS and SCADA data, and shaping asset management practices across the Department.

Advance Preventive Maintenance Programs by developing schedules, analyzing asset trends, and helping the City transition toward predictive maintenance and long-range capital planning.

Partner with Field Staff, Supervisors, Consultants, and Other Departments to improve data quality, streamline workflows, and support city-wide infrastructure management initiatives.

Train, Support, and Guide Staff in the effective use of CMMS tools, field data collection, and asset data standards, helping elevate asset management maturity across the organization.

Leverage Your Technical Expertise in asset lifecycle planning, condition assessment, maintenance optimization, and utility infrastructure systems to support operational excellence and regulatory compliance.

Who we are looking for…

The ideal candidate is a strategic, data-driven professional with deep experience in water, wastewater, and/or recycled water utility asset management. They bring strong technical expertise in CMMS administration, operation and maintenance of utilities, and lifecycle planning, with the ability to translate complex asset data into practical maintenance programs, renewal forecasts, and capital planning recommendations. In addition, a background in condition assessment, preventive and predictive maintenance, and risk-based prioritization is highly desirable, along with experience integrating GIS, SCADA, and work order systems to support data-informed decision-making. The position requires excellent communication and collaboration skills, the ability to lead cross-departmental initiatives, and a proactive, solution-oriented approach to building a modern, citywide asset management program. The ideal candidate is an innovative thinker who can work effectively with engineering, operations, and field staff, drive consistency in asset data and processes, and support long-term planning efforts that enhance reliability, regulatory compliance, and service delivery for the City of Oceanside.

Key Responsibilities

Administer and optimize the City’s asset management and CMMS platforms, ensuring accurate, complete, and standardized asset inventories across water, wastewater, recycled water, and stormwater systems.

Collaborate closely with field maintenance, supervisors, plant operators, electricians/SCADA, engineers, and GIS staff to document asset installations, failures, repairs, pipeline breaks, inspection results, and preventive maintenance activities.

Develop and manage recurring preventive maintenance schedules, track asset condition and performance, and identify assets nearing end of life using risk-based prioritization methods.

Oversee the organization and integration of historical records, O&M manuals, specifications, as-built data, and condition assessment results to support long-term asset lifecycle management.

Establish and manage quality assurance and quality control (QA/QC) workflows for timely updates to GIS maps, asset attribute updates, maintenance records, and new asset entries.

Perform ongoing QA/QC of CMMS and GIS asset changes, ensuring consistency with City standards, as-built drawings, and real-world field conditions.

Produce clear, actionable reports, dashboards, and analytics to support capital improvement planning, regulatory compliance, staffing and resource forecasting, and operational decision-making.

Communicate asset performance trends, risks, and emerging infrastructure needs to supervisors, engineers, and management, and prepare written recommendations for maintenance strategies, rehabilitation, or capital investment.

Coordinate integration between CMMS, GIS, SCADA, financial systems, and other City platforms to ensure efficient data flow and alignment with City-wide asset management practices.

Train and support staff on CMMS use, data entry standards, field data collection tools, and asset hierarchy requirements to promote consistency and continuous improvement.

Develop asset management policies, condition assessment programs, service level targets, and long-range renewal and replacement strategies.

Evaluate and recommend new tools, technologies, and methodologies to enhance asset reliability and predictive analytics.

Apply Today!

Experience and Training

Experience: Five years of asset management experience including at least two years with supervisory or project management responsibilities in water utility, public works operations environment or a comparable industry.

Training: A Bachelor’s degree from an accredited college or university in business administration, urban planning, geographic information systems, civil engineering, computer sciences or a related field.

License/Certificate:

Associate Water Asset Manager (AWAM) or Professional Water Asset Manager (PWAM) certification is desirable