Asset Management Support Specialist

Applications will be accepted until there are a sufficient number of highly qualified applicants from which to make a selection.  For earliest consideration, submit applications as soon as possible.  Interviews scheduled for March 9th.

SALARY RANGE
$30.48 – $40.85 per hour

STARTING SALARY RANGE
$30.48 – $33.60 per hour

DEFINITION 

Under direct and general supervision, performs technical and administrative support work related to the Asset Management department; enters, maintains and reviews data entered into Geographic Information System (GIS) and Computerized Maintenance Management System (CMMS) software; performs related duties as required.

CLASS CHARACTERISTICS

This single incumbent classification performs a variety of technical and administrative support duties for the Asset Management department, including utilizing GIS and CMMS software; recording and reviewing asset management data and files; and communicating and working regularly with Operations & Maintenance staff.  It is distinguished from the Asset Management Supervisor, which oversees the department and implements the asset management program.

Examples of Duties

ESSENTIAL FUNCTIONS

Essential functions include, but are not limited to, the following:

• Enters asset management data into CMMS, including assets, work orders, and contracts;
• Reviews work order status related to the asset management program; reviews work orders for completeness, accuracy, comments, and variances; contacts appropriate staff member to make necessary updates;
• Coordinates and schedules meetings with stakeholders involved in condition assessment projects, including District employees, contractors, vendors, and representatives of other agencies;
• Prepares and reviews reports from CMMS, including internal data capture of assets, maintenance plans, and completed work; reviews and summarizes reports for supervisor; may evaluate output for trends;
• Assists with the integration of GIS data to asset management database; assists with identifying end user GIS needs and resolving user concerns; participates in testing, prototyping, and training for GIS applications;
• Assists with the preparation of maps, figures, and exhibits for Board packets and meetings related to water/sewer studies, using GIS and Computer Aided Design (CAD) platforms, including Blue Beam Revu and AutoCAD;
• Operates copiers and a variety of office equipment;
• Performs duties in a professional manner and works well with others or in a team setting;
• Establish and maintain cooperative working relationships with co-workers, outside agencies, and the public;
• Regular attendance and adherence to prescribed work schedule to conduct job responsibilities;
• Observes safe work practices and safety methods; performs other duties as assigned.

Typical Qualifications 

Ideal Candidate

The ideal Asset Management Support Specialist is technically knowledgeable in GIS practices and concepts.  Formal training in GIS, asset management, or CMMS is preferred.  Experience with water or wastewater systems is desirable.  The successful candidate has demonstrated analytical skills to identify trends and errors when reviewing data.  Attention to detail is key.  This position works with staff at all levels of the organization and must be able to communicate professionally and effectively with each.  The ideal candidate is pursuing a related career and wants to assist the department further develop the Asset Management program.

Knowledge, Skills, and Abilities 

Knowledge of:

• Functions and principles of CMMS, work order, and GIS software; computer programs related to the work;
• Water and wastewater appurtenances such as pipes, valves, meters, manholes, etc. common to the industry;
• Principles, practices, concepts, and techniques related to GIS;
• Principles and functions of asset management programs;
• Standard office practices and procedures, including filing and the operation of standard office equipment;
• Principles of maps, figures, and exhibits related to water/wastewater studies;
• Principles of water and wastewater systems; methods used in the maintenance and repair of water and wastewater appurtenances, including pipes, valves, meters, etc.

Ability to:

• Communicate clearly and concisely, both orally and in writing;
• Establish and maintain effective working relationships other employees an those contacted in the course of work;
• Provide technical support to end users for CMMS and GIS software;
• Perform administrative support duties, such as typing, filing, and scheduling;
• Read and utilize maps and data;
• Proficiently operate and use computers and applicable software applications;
• Explain and apply asset management policies and procedures;
• Understand and follow verbal and written directions; work independently.

Education & Experience

Any combination of education or experience that would likely provide the necessary knowledge and abilities is qualifying.  A typical way to obtain these knowledge and abilities would be: two years’ experience providing technical engineering support, with at least 1 year working directly with GIS or asset management.   Experience with water or wastewater agencies is desirable.  A GIS certificate or degree may be substituted for experience on a year-for-year basis.

Licenses, Certificates, and Special Requirements 

None required; however, position-related certificates and licenses will be noted.